There are only a few weeks left before the holiday season will be in full swing. Chances are you’re already planning your work holiday party.
Maybe you’re a little behind on your planning this year, though, since things were relatively busy. Maybe this is your first time planning a holiday party for your firm, and you underestimated exactly how much time you need or how much work it was going to be.
If you haven’t quite got the ball rolling just yet or you’re feeling lost, this guide will help you plan a successful event. Follow these steps and you’ll find the planning process much smoother.
1. Planning a Work Holiday Party Begins with the Budget
Have you set a budget for the work holiday party yet? If not, this is where you’ll start.
Why do you need to start with the budget? It lets you know exactly how much you have to spend. Then, you can begin getting quotes and estimates for venues, catering, decorations, and entertainment.
Without a budget, you’ll likely overspend. Worse, you may book a venue or put a deposit on catering that is non-refundable before you realize the estimate is too high for your budget.
2. Take a Look at the Guest List
The next thing you’ll want to do when planning a work holiday party is look at the guest list. You may not be able to get everyone to confirm immediately, especially if you haven’t set a date or booked a venue, but you can get some ideas of numbers.
This will help you in your search for the perfect venue and when you go to create the menu for your event.
3. Pick a Date
This is another important step to take when planning any event, including the work holiday party. Survey your employees and get a sense of what dates work and don’t work for them.
With this in mind, begin researching venues and other vendors. Some may not be available on your preferred date, so some flexibility is usually good. You will need to be sure the dates work for your employees. Another option to consider is hosting the party in January.
4. Book the Venue
Do some research and find venues large enough for your guest list. Make sure they’re nearby or easily accessible for your employees. You’ll also need to be sure they’re available on your dates, and you’ll want to be sure they can accommodate other needs you have. This can include catering requirements, such as kitchen space.
5. Craft a Menu with Your Caterer
Food is probably one of the most important aspects of any holiday party, so you’ll want to work closely with your caterer to craft the perfect menu. Keep in mind dietary restrictions and any venue limitations.
You might also want to work in a theme for your holiday party. Maybe international flavours will be on display this year, or you might decide the holiday classics are best.
6. Book the Entertainment
Consider something new and exciting to keep your employees entertained at the holiday work party this year, especially if you do the same old thing every year.
You could consider booking local talent or a new act in town. Motivational speakers, fun games, contests, and dance parties are all great options.
7. Decorate for Your Holiday Party
The final consideration is decorations. If you have a theme, decorating for your party can be quite simple. Work with the event coordinator or someone on the event staff that your venue recommends.
By following these steps, you’ll be able to make the planning process a breeze.
