Think you’ve found the perfect wedding venue? Before you book, make sure to ask these 11 questions.
1. What space is included in the venue’s rental fee?
Venues often have different rooms within one location, but they aren’t all immediately open to use. While you have a separate room, you might be sharing the venue with other weddings or events. Consider whether a busy hall might mean you have to sacrifice the service you receive that day.
2. Is the venue easily accessible?
A venue that’s only accessible by car is likely to leave some guests in a tizzy. Is public transit a realistic option? Is the reception close to major highways? If the majority of guests are coming by car, provide a map on the invitation and confirm the venue has ample parking spaces.
3. Does the venue provide catering services?
How can you find the right Toronto catering company? See if they’re part of the venue deal. Some spaces have their own in-house caterer for you to use, while others are okay working with an outside catering service. Review the venue first to confirm whether a list of approved caterers is offered.
4. Does the venue require use of its preferred vendors?
Preferred vendors are those vetted by the venue. An exclusive vendor list can sometimes be limiting, but it can also save you time from researching options yourself. Inquire if it’s okay to bring in outside vendors or if the space will charge an extra fee to do so. Weigh how important this feature is to you.
5. Does the venue provide in-house event planning?
Knowing the venue has a person in charge of finding the right flowers, matching tablecloths, and creating ca flawless dinner is a big weight off your back. They’ll make sure all the details fall into place so you can rest assured it’s a stress-free day.
6. What aspects of décor are you in charge of?
Some venues arrange the table centerpieces and final touches. Others prefer it when guests don’t throw confetti around. When you’re not big on decorating, find a venue that speaks for itself. Ask if they handle decorations. When the venue takes the reins, it’s one less thing for you to do.
7. Does the venue provide event staffing?
Will the venue provide bartenders, waiters, and kitchen staff? Will waitstaff handle food preparation and clean-up? Hidden labour costs quickly eat into the budget. When reviewing the contract, ensure there aren’t any hidden wedding costs or fine print details regarding staffing and service.
8. What is the venue’s capacity?
Fitting 75 people in a 200-person ballroom will seem cavernous while fitting 100 guests in a 75-person space will feel cramped. A floorplan with a dance floor has less space for seating. Ask to see different floorplans that can accommodate any guest list. Space directly impacts the guest list and budget, and you want to fit everyone in the space comfortably.
9. Can the venue accommodate both the ceremony and reception?
It’s pretty trendy to hold both in the same venue, not to mention it saves you and your guests serious travel time. There are plenty of great décor ideas that create a seamless transition from ceremony to reception. Why bother going elsewhere?
10. What AV equipment does the venue provide?
Some venues, such as traditional halls, provide the AV basics, where all you need to do is bring plug-ins. A non-traditional venue, such as a winery, often leaves you in charge of bringing all this yourself. Ask for an inventory list and inquire if there are customizable options or upgrades.
11. What rentals are included in the venue fee?
Venues may include all rentals, such as tables and chairs, linens, and glassware, while other venues don’t include any rentals. Assume nothing. Always ask to see the furniture and linens first, not only to confirm you like the tablecloth pattern, but to clarify these items are included in the venue quote. You want to know all your costs upfront.